Be More Organised and Authentic With Box: Tool for File Transfering and Secure Sharing

January 25, 2024

Tracking records, documenting, and sharing those documents is tedious and hectic work. It is the only work that no one is interested in doing, but as boring as it is, it is also more critical. It helps you maintain archives and records for future use, and it authenticates your facts. 

Words on paper are more reliable than words from someone's mouth. That is why Agreements give proof of something as they are available in written formats. Even though people give more attention to written things, voice has no value, but written words have a lot.

This is the main reason why corporates are reliable in documentation. If you also need to keep things documented and want a secure platform to share them, this article gives you that.

This article is about BOX, which is made for document management.  

What is a Box? 

Box Inc. is a cloud content management and file-sharing service that provides businesses and individuals a platform for storing, sharing, and collaborating on documents and other content. The company was founded in 2005 by Aaron Levie and Dylan Smith. The box allows users to store files in the cloud, access them from various devices, and collaborate with others on shared content.

Critical features of Box include:

  • •  It is a Cloud Storage platform that allows users to upload, store, and organize files in the cloud, making them accessible from any device with an internet connection.
  • •  It facilitates real-time collaboration on documents, spreadsheets, and presentations. Multiple users can work on the same file simultaneously, and changes are synced in real time.
  • •  Users can share files and folders with others by generating shareable links or inviting collaborators. Access permissions can be customized to control who can view, edit, or download files.
  • •  Box prioritizes security and offers features such as encryption, access controls, and audit trails to protect sensitive information.

Let's Snooping in The Box

The BoxBox is a combination of security, collaboration features, and flexibility. These features make it a popular choice for organizations looking to manage and collaborate on their digital content efficiently. It helps in:-

  • •  Secure File Sharing
  • •  Simple file sharing
  • •  File transfer 
  • •  Cloud backup
  • •  Building custom apps
  • •  Cloud storage
  • •  Cloud content management 
  • •  Secure cloud content
  • •  Online file storage
  • •  Content Migration

Let's discuss how it is beneficial to the users in detail:-

Secure File Sharing

The BoxBox gives you simple and secure file-sharing options. It allows users to securely store, share, and access files in the cloud. It provides features for version control, file locking, and permission settings to control access. This platform is made for a secure file-sharing process. 

Box provides a secure and reliable cloud storage solution. Files are stored in the cloud with robust encryption and access controls, ensuring the data's confidentiality and integrity.

Collaboration Tools

Users can collaborate on documents, spreadsheets, and presentations in real-time. Box offers commenting, task assignments, and integration with third-party collaboration tools.

Content Security

Box prioritizes security and offers features like encryption, access controls, and detailed activity logs. This helps protect sensitive data and ensure compliance with security regulations.

Box complies with industry standards and regulations, offering a secure and compliant platform for businesses dealing with sensitive information.

Box prioritizes platform security, implementing multi-factor authentication, data encryption, and regular security audits. This ensures a secure environment for storing and managing sensitive information.

Workflow Automation

Box provides workflow automation tools to streamline business processes. Users can automate repetitive tasks, approvals, and notifications to improve efficiency.

Integration with Third-Party Apps

Box integrates with various third-party applications, including productivity tools, project management software, and CRM systems. This allows users to work seamlessly across different platforms.

Mobile Accessibility

Users can access their files and collaborate through Box's mobile apps. This ensures flexibility and productivity for users who are sometimes at their desks.

Content Governance

Box offers features for content governance, including retention policies, legal holds, and compliance reporting. This helps organizations meet regulatory requirements and manage data effectively.

Developer Platform

Box provides APIs (Application Programming Interfaces) and a developer platform, allowing developers to build custom applications and integrations with BoxBox.

Advanced Search and Metadata

Box enables users to organize and find content efficiently through advanced search capabilities and the use of metadata. This is particularly useful for large organizations with vast amounts of data.

Access Anytime, Anywhere

Users can access their files and collaborate on projects from any device with an internet connection. This flexibility allows remote work, mobile access, and improved efficiency in a globalized work environment.

Version Control

Box includes version control features, enabling users to track document changes over time. This helps prevent data loss, ensures accuracy, and allows users to revert to previous versions if needed.


The BoxBox is designed to scale with the needs of businesses, accommodating growing data volumes and user requirements. This scalability makes it suitable for both small businesses and large enterprises.

Tools in the Box

But all these benefits and leverages exist because Box's tools work correctly and fulfill their objectives. This is the time to know what tools it offers in simple file sharing, cloud storage, content management, and document sharing. 

Box provides various tools and features as part of its cloud content management platform. Some of the critical tools offered by BoxBox include:- 

Box Drive: It allows users to access Box files directly from their desktop, enabling seamless integration with the file system.

File Sharing: This tool leverages users with a simple file-sharing process. It also offers a secure file-sharing platform, which ensures your document's security. It allows the sharing of files securely with internal and external collaborators, as well as controlling access permissions.

Real-Time Editing: Enables multiple users to collaborate on documents, spreadsheets, and presentations in real-time.

Comments and Annotations: Users can add comments and annotations to files, facilitating communication and feedback within the platform.

Encryption: Implements encryption measures to secure data during transmission and storage.

Access Controls: Allows administrators to set access permissions, ensuring that users only have the necessary level of access to files and folders.

Automation: Enables the automation of repetitive tasks, approvals, and notifications to streamline business processes.

Workflow Templates: Provides pre-built templates for common workflows, making it easier to set up automation.

APIs: It offers a set of APIs for developers to build custom applications and integrations. 

SDKs: Provides SDKs for various programming languages to simplify the development process.

Subscribe Box: Different Plans According to Your Need

Box is used by a range of organizations, from small businesses to large enterprises, to manage their content and collaborate more effectively. It caters to industries with diverse needs, including finance, healthcare, technology, and more. The company's focus on security, collaboration, and integration has made it a popular choice for businesses seeking a comprehensive cloud content management solution.

Box offers five plans that serve different features according to the needs of individuals, businesses, and platform developers.

Individual Plans:

These are typically designed for individual users or small teams.

Offer essential cloud storage and collaboration features but may have limitations on storage capacity and advanced collaboration tools. 

  • •  10 GB of storage
  • •  250 MB file upload limit
  • •  One file version to 1 version of each file
  • •  Five docs for e-sign per month
  • •  Standard e-sign features incl
  • •  Real-time audit trail.

There is one more plan in the individual section named Personal Pro; you need to upgrade your plan for more flexibility, storage, and e-signatures. It offers:- 

  • •  100 GB of storage
  • •  5 GB file upload
  • •  10 file versionsAccess to 10 versions of each file
  • •  15 docs for e-sign per month
  • •  Unlimited templates
  • •  Advanced e-sign features incl
  • •  Verification and password protection
  • •  It starts with $14-$10 per month 


Business Plans:

This plan is aimed at small to medium-sized businesses and includes enhanced collaboration and productivity features. This may offer more storage capacity, advanced security features, and administrative controls.

It includes:- 

  • •  Secure file collaboration
  • •  Storage and native e-signatures for up to 10 users
  • •  100 GB of storage
  • •  2 GB file upload
  • •  25 file versions
  • •  Access to 25 versions of each file
  • •  10 docs for e-sign per user per month
  • •  Unlimited templates
  • •  Advanced e-sign features plus customizable disclosure
  • •  Technical Support during local business hours
  • •  Starts from $7-$5 per user/month
  • •  Minimum of 3 users allowed

Enterprise Plans:

This plan is tailored for larger organizations with more extensive collaboration and security needs. It provides advanced administration tools, compliance features, and integration options for secure file sharing and document management.

Platform and Developer Plans:

This is geared towards developers and organizations looking to integrate Box into their applications and include access to Box APIs for custom integrations and development.

Education and Nonprofit Plans:

Box serves its services to educational institutions and nonprofit organizations and has different plans, which may include special pricing or features tailored to the needs of these sectors.

Box: A Complete Tool Box For Documentation

A box is a complete tool for your documents, from sharing, protecting, e-signing, collaborating, and transferring; it has everything in one place. You can choose whatever you want to select. It also allows you to integrate with other apps so that you don't have to switch platforms repeatedly whenever you decide to work. 

Box makes documentation easy and straightforward; not only this, but it also puts emphasis on security, which makes it safe for organizations and personal information. Now, it's on you how you will utilize this tool for work efficiency and productivity.